Need a Web Scheduler that's got your back?

Climb out from under the piles of missed calls & voicemails and back to the front-lines of your business
Schedule online appointments on a Mac Manage appointments on your iPad with TimeTap's web calendar Manage staff scheduling on your iPhone with our scheduling system

The Right Cure for your Scheduling Pains:

Our philosophy is to give you space. With a web scheduler that works for you 24/7, you can keep the phone on the hook and focus on growing your business.

Try an appointment manager that organizes your day to day and gives you room in your schedule to be the best service provider for the clients that are with you right now.

Features Include

Unlimited Appointments, Clients & Services

Don't let software hold you back when you have a busy month. Learn more
A scheduling system that offers unlimited appointments

There’s a certain amount of unnecessary anxiety when the scheduling software you use tells you that it’s free for up to 100 appointments a month. With TimeTap’s Web Scheduler, you don’t need to worry about barriers that are essential to your businesses success.

You get unlimited appointments and clients every month so you don’t have to worry that your success means your online booking system may be taken down until the next month.

Schedule 1-on-1s or Groups

Get people booked for your 1-on-1 meetings or your class or group sessions all from the same app. Keep track of which clients show up and which ones don’t make it and get instant reports on attendance rates.

Track your business growth

With no cap on your appointments, you can always aim to do more each month. Grow your bottom line by beating your booking rates month over month. It’s simple to setup and even easier to maintain!

Complete Appointment Management

Wake up every morning with your schedule already prepped Learn more
Completely manage your schedule through online appointment booking

Paper based scheduling is a disjointed process. You take the client’s phone call and write down on a calendar when they’re coming in. You carry that calendar around with you so you can reference it at any time and then have to pull it out each night to send out email reminders.

TimeTap has combined all of these tasks into a total appointment management system. You’ll feel the joy of booking after just a few days of fewer logistical headaches and feel less stressed that you’re not doing enough to be available for your clients.

Offer comfort to your clients

Like you, your clients lead busy lives. They have kids to drop off at practice and work to finish before a deadline and nosey co-workers they don’t want eavesdropping on their phone calls. By offering an online booking system, you’re easing the burden of your clients’ (sometimes overwhelmingly) busy lives.

Show Clients you care

Your clients want to meet with you and you want to meet with your clients, but neither of you want to spend 30 minutes setting the appointment time. That’s at least how long it feels between emailing back & forth or playing phone tag to try and set a meeting date. Offering easy online booking shows your clients that you respect their time.

Don’t underestimate the power of automated scheduling.

Get a web scheduler on your site today! Start your 30 day free trial. No credit card required. Sign Up Free

Simple Client Management

Capture all the information you need from clients & nothing more. Learn more
An appointment management system with easy client organization

More clients means more business, but the more clients you have the more difficult it is to maintain that personalized relationship with each of them. With TimeTap’s client tracking, it is easy to remember your clients’ preferences even if you only see them once every few months.

You can add notes to your clients’ profiles for general information about them and take notes on your individual appointments to track progress over time. You’ll be the type of service provider that proves it’s easy to grow your business while staying personable.

Custom Client Profiles

Customize your client profiles for your business by setting up your client fields so that they contain just the information you care to see. All the fields are controlled by you so you stay on top of the client details you need.

Public & Private Client Fields

Set up your client profiles so that they are prompted to fill out some of the fields while they are booking with you. The rest of the fields you can fill out after your appointment based on what you learned during your meeting.

Setup Repeating Appointments

Add standing appointments to your calendar in a snap! Learn more
Set up repeating appointment through easy scheduling

Have a client that wants to have an appointment with you at a set time every week or month? Not a problem. It’s easy to add appointments that repeat at regular intervals from the TimeTap app. You won’t need to spend 30 minutes entering each appointment individually.

Just add a repeating appointment, set how long it is going to last for, and we’ll take care of the rest. Your clients will get a summary of their appointment times and then an individual reminder before each scheduled booking.

No Email Clutter

We send out an email summary to clients of the appointment dates and times so they won’t get frustrated with you for cluttering their inbox. Plus, they’ll still get a reminder email before each scheduled date.

Less time spent scheduling

Entering standing appointments in one go reduces the time that scheduling takes in your daily work tasks. Don’t create more work for yourself by having to enter all those meetings individually!

Flexible Availability

Because your schedule is unique, just like everyone else's.
Learn more
Appointment manager with flexibile availability scheduling

TimeTap’s web scheduler works with whatever hours you’re open for appointments. Your hours of availability could be as plain-jane as 8 to 5 Monday to Friday or as complex as a different availability every hour.

Put breaks in your day wherever you need them (lunch, tea, meditation). Whatever time you work, choose a scheduling program that will accommodate it & not force you into the rigid working hours the software supports.

Adjust availability based on service

Each appointment time slot you have available will adjust automatically based on how long it takes for you to offer a service. This way your day can display with appointments of varying length, all in real time.

Different Availability for Each Staff

If your staff members work on different schedules, you can set up each of their availabilities separately. No business should have to operate on a one-size-fits-all schedule, and with TimeTap, you won’t have to!

2-way Sync with your Favorite External Calendar

Update all the calendars you use in one go. Learn more
Sync any Calendar with your TimeTap web calendar

Having to maintain two calendars is incredibly time consuming. You have to add all events to each calendar and if you can have a mild panic attach if you forget to update one of them & think you’ve been double booked. It doesn’t need to be so frustrating to stay in sync between your two calendaring systems.

With TimeTap’s 2-way Calendar Sync, your two main calendars will stay connected automatically so you don’t have to think about it. Don’t spend your precious time keeping your calendars updated! Let us handle that.

Sync Each Staff Separately

Each staff’s calendar syncs separately so you can sync your business’s calendars to separate accounts and then share them internally. This let’s you easily distinguish between your staff both on your native calendar as well as TimeTap's calendar.

Choose your favorite program

TimeTap can sync with Google, Outlook, iCal, Office 365, Live Exchange or, if you're really crazy, a combination of all of them! Just select which program you want to sync with, enter your credentials, and your sync will run automatically.

Multiple Locations

Celebrate growing your business by easily adding new locations for appointments.
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Add multiple locations and enjoy simple appointment management

Managing multiple online scheduling accounts for the different locations where you offer appointments can quickly turn into a logistical nightmare. That’s why TimeTap lets you easily manage all the different locations where you offer appointments from one account.

Maybe you work out of two or three physical office spaces or maybe you offer appointments in-person as well as over the phone. Just plug in your different locations and set up what times you will be available where. We’ll organize the rest.

Create Virtual or Physical Locations

If you meet with people over the phone or on Skype, you can quickly create virtual locations with specific directions on how to connect. Adding physical locations is easy too for whenever you want to meet in-person.

Direct Clients to Specific Locations

Do you service multiple territories and not want clients to get confused? We’ve got a solution for that. Just send clients the link to your location’s scheduling landing page to give your clients a personalized booking experience.

Get Paid!

Integrate your scheduler with payment processing. Learn more
Accept payments and organize appointment invoices

Are you tired of keeping track of checks, cash, and credit card invoices in house? Do you wish there was an easier way for your clients to pay on time and for you to keep record of their payments? Look no further! With TimeTap payment integration you can keep track of payments real-time all in one place!

Just place your merchant ID into the TimeTap payment integration and a payment portal button will be created on the final page of your scheduler! It is that simple.

No more lost payments

Payment integration will allow you to keep track of who has fully paid, who has partially paid, and who still owes you all in one place. No more collection agencies, no more losing track of who owes you.

Export invoice lists

Want to print off a list of paid, unpaid, partially paid, or all invoices on one page? Now you can with TimeTap list exporting. With payment integration you can export a list of invoices from any date range to an easy to edit excel spreadsheet.

Stop stressing about your schedule.

Get a web scheduler on your site today! Start your 30 day free trial. No credit card required. Sign Up Free

Scheduling for your entire Staff

View & manage your different staff members' calendars from one account. Learn more
Staff scheduling so you can manage calendar from one account

It’d be one thing to manage your schedule if you were just a one man shop, but when you’ve got a slew of other colleagues to consider...well that just sounds like a logistical nightmare. You shouldn’t have to keep up with everyone’s vacation dates and shifting schedules.

With our web scheduler, each of your staff can have separate logins so they can manage their own schedules. You’ll still have full control, but the responsibility is on them to make sure their schedule stays up to date.

Choose different security levels

When setting up your staff, you can give them full access to all areas of your TimeTap account or you can limit their access so that they only see appointments that have been assigned to them & clients who they’ve worked with.

Add Office Assistants

Set up your receptionist or office assistant with access to help you manage your schedule. They’ll be able to login and view your settings and availability, but won’t have to accept appointments themselves.

Appointment Waiting Lists

Keep your services and classes booked after cancellations.
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Appointment waiting list for a class

We understand. Things come up and your clients can’t always make their appointments. However, you shouldn’t have to lose money in the process. Take these opportunities back by offering interested clients the chance to join a waitlist when your time’s been fully booked.

Your waitlist notifies your clients when other clients cancel appointments that free up timeslots on days they were interested in. Waitlist members can receive automated communication updating them on appointment availability.

No More Lost Opportunities

Your waitlist provides an opportunity to stay booked despite cancellations or limited capacity. Give your clients the option to book the appointments they want.

Automate Notifications

Spend less time calling waitlist members, trying to fill a cancelled appointment. Use our automated response settings to make sure your clients are updated on your appointment availability.

Multi-day Course or Seminar Registration

Let clients schedule into courses that span multiple days or weeks! Learn more
Courses allow clients to register for multiple days at one time

If you offer certification programs or seminars that span multiple days, you need a solution to get clients registered for each day in one go. Enter Courses to the rescue!

With courses, you'll set up the different date ranges that you're offering the course and customize the different times. Clients will choose the date range and time that works best for them and book into each session at one time.

Allow Overlapping Courses

Set up a course to be offered on Tuesday and Thursday at 6pm and Monday and Wednesday at 10am and offer them concurrently. Clients will choose which option works best for them and register for that.

Assemble your roster

Manage your attendees list for your course set easily from one screen. Mark clients as checked in or completed for each course session and get a quick view as to how far along in the course they are!

Powerful Class Scheduling

Offer group-based appointments for anywhere from 2 to 1000+ clients! Learn more
Class scheduling sans frustration with TimeTap's web scheduler

Every instructor knows how crappy it feels to show up unprepared and frazzled when you’re leading a class. You already have a lot to put together. Let us handle sending out confirmations, reminders, building a roster, closing enrollment, and checking students in for you.

With all the details handled automatically, your mind will be freed up to focus on creating the best class possible for your students. Show up fresh and prepared for the group appointments you’re leading and give all your students their money’s (or time’s) worth.

You decide the capacity

When setting up your class schedule, you can decide how many clients or students you want to allow to book (it can be just 2 or 200+). Once the max capacity is reached, you can close enrollment or increase the capacity if you’ve got room for more.

Easily track attendance

A class roster is automatically created for you as clients sign up for your class. You can print off this roster and bring it with you to the class session, or you can mark clients as checked in right from TimeTap as they walk in.

Automatic Email & Text Message Notifications

Send notifications, updates & reminders at the right time, every time. Learn more
Automatic email and text alerts for online appointments

When clients book an appointment with your business, they are much more likely to take you seriously and treat you like a professional establishment when you send confirmation emails. Without a confirmation email, clients feel like they’re still up-in-the-air about whether or not their appointment is really booked.

TimeTap turns appointment booking and appointment confirmation emails into one smooth process. Clients receive confirmation emails immediately after booking and reminder emails to help get them to their appointments on time.

Over 15 Email & Text Templates

We send out emails or texts during every step of the appointment lifecycle. Put your brand on your messages and customize the templates to match the language of your business. You can also choose whether you want to edit the emails to certain clients before they’re sent out.

Custom footers for each staff

Each staff member can customize the footer that goes in the emails their clients receive about their specific appointments. They can use this space to provide contact information or a bio about who they’ll be meeting with.

Exportable List Views

Get any list view into an editable Excel spreadsheet. Learn more
A web scheduler with exportable list views

While all the automated online scheduling is great, sometimes you just need a good old hard copy of your schedule. With TimeTap, you can quickly export a spreadsheet of your appointments over any time period.

You can use these spreadsheets as a notes form to take with you through your daily appointments or as a way to provide feedback to your boss for all the great work you’ve done. Either way, it’s easy to get appointment lists in a format that can be printed out or shared with important colleagues.

Get Client Mailing Lists Quickly

When the holiday season rolls around, you can quickly customize a report to get mailing labels with your clients address details. You can also get a quick spreadsheet of their email addresses if e-cards are more your style.

Create Custom Reports

Each time you export appointment or client data from TimeTap, you can choose which fields you’d like to include in your export. You can export appointment data over any time period to view info about your historical or future schedule.

Don’t underestimate the power of automated scheduling.

Get a web scheduler on your site today! Start your 30 day free trial. No credit card required. Sign Up Free

Embed Schedulers anywhere

Put a scheduler on your website, Facebook, landing pages, & more! Learn more
An appointment booking system that offers scheduler embedding

Every business interacts with their clients differently. If most of your clients come to your business’s website, then you can embed your scheduler on a landing page right on your website. If most of your clients interact with you through Facebook, then you can embed a scheduler on your Facebook page.

Placing your scheduler on different sites will increase your visibility to clients and make you even easier to book with. You can even include a “Book Now” button in your email signature!

Private Schedulers for Appointments

Every type of appointment you offer comes with its own private scheduler. If you are running a promotion on a specific service, you can embed your scheduler on that promotional landing page for more targeted booking

Add your Scheduler to Facebook

If you spend money advertising on Facebook, you’ll want to invest in a solution that lets your clients do more when they “Like” your business. With TimeTap, it’s easy to add a Book Now tab to your Facebook page.

Customizable booking forms

Get the information your business needs right when your clients book. Learn more
Customize booking forms for onlinr appointment booking

Make TimeTap work for your business by creating booking forms that only collect the information you’re interested in knowing about your clients. With each field on your form, you can set whether or not you want the client to fill it in upon booking or if you’d rather your staff fill it in when they come for their appointment.

You can apply your fields so that they are set for each appointment and update them each time the client books, or you can apply them to your clients if it is standard information that doesn’t change.

Client Registration Customization

Allow clients to register for your scheduler and provide you with all the required information you need in order for them to be your client. Once their registered, they can login to your scheduler and view their appointment history.

Private and Public fields

Set fields on your booking for as either private or public to determine whether it’s just something your staff can see and fill in or if it’s something you want your client to provide upon booking their appointment.

Supports Multiple Time Zones

Servicing clients internationally doesn’t have to mean mental gymnastics. Learn more
Service clients across time zones with easy scheduling

If you’re a service provider that meets with clients nationally or internationally, you already know the back & forth of confirming appointment times based on the timezone you’re each in. We think you’ll agree with our scientific conclusion: it totally sucks.

The good news is, we’ve solved the puzzle for you. You work in New York but your client’s in San Francisco? No problem. You’ll get the meeting notice in Eastern, he’ll get it in Pacific, and everyone will get there on time.

Time Zones detected automatically

Adjustable timezones reduce client confusion on all of your appointments, but asking clients for their time zone while booking disrupts the scheduling process. That’s why we automatically detect clients’ timezones based on their browser settings.

Daylight savings time accounted for

As if time zones weren’t confusing enough, try getting times right for appointments when daylight savings time comes into the mix. Some states and countries adhere to it, others don’t. With TimeTap, you’ll apply specific time zones to each client so it’s always the right time.

Mobile Apps for iOS & Android

Have your schedule available for booking from any device. Learn more

Keep your schedule with you wherever you go with iOS and Android apps that give you easy access to upcoming appointments and client details. Add appointments or block off time on your web scheduler from the TimeTap mobile app.

Life’s busy and we’re only at a computer to customize our schedule a fraction of the time. With a mobile ready scheduler, however, you don’t have to tote your laptop with you everywhere.

Mobile-Ready Client Booking

The TimeTap web scheduler is responsive as well so clients can book from their mobile devices as they’re making their morning commute. Just direct them to your dedicated scheduling page for easy booking.

Responsive Email Templates

All of the emails that go out from your account are sent in a mobile friendly format. That way, if your client checks her reminder email from her phone, she can actually read what’s on there.

Make your web calendar mobile with our iOS mobile app Mobilized appointment booking with our Android mobile app

Don’t underestimate the power of automated scheduling.

Get a web scheduler on your site today! Start your 30 day free trial. No credit card required. Sign Up Free

Data Security that's in a league of its own

Rest easy knowing your clients' data is protected from hackers & data loss. Learn more
An appointment management system that secures your data

Your information is your information and we’ve taken every precaution to make sure it stays that way. With the security standards we have in place, you won’t have to worry about logging in to see that your data has gone missing or, worse, been shared across the web.

Data loss and data theft are real issues of our time, and we know the businesses who use our system have concerns about it. Read on to learn about all of the security practices we have put into place.

HIPAA Compliant

We comply with all HIPAA standards to keep your medical practice protected. TimeTap customers can download a copy of our signed Business Associate Agreement straight from our site. View our HIPAA Compliance page to learn more.

Daily Backups

We take full hourly backups of our servers and store them at a remote location to ensure that your data is never lost. We have our servers scanned regularly for any vulnerabilities and keep them secured according to PCI-DSS standards.

Using TimeTap is a Piece of Cake

It'll make managing your schedule feel (at least a little) like Zen. Learn more

A Clean & Intuitive design makes your web scheduler simple to use for both you and your clients. TimeTap features beautiful, fluid calendars & lists to navigate and manage your appointments efficiently.

With color coding, it’s easy to understand you and your team’s schedule at a glance. We know that scheduling can take a lot of time out of your day which is why our web scheduler is designed to get the job done fast without all the headache. It shouldn’t take a rocket scientist to get something on your calendar!

Quick & painless setup

You can get your account set up for taking appointments in less than 5 minutes. Want to see how? Click here to learn how the setup process works or to view a quick demo of what TimeTap can do.

Leave your competitors behind

You’ll have online scheduling figured out in no time and start gaining leaps & bounds on your competitors. Service providers who are easy to schedule with always beat the providers with out-of-date booking systems.

A web scheduler with easy-to-use features

Stellar support to help you succeed

Work with our team of scheduling wizards to help reach your goals faster. Learn more
Online support available for help with your web scheduler

At TimeTap, we aim to deliver the best software support experience you’ve ever had. We believe that our success is only at the result of your success and strive to foresee challenges our users will face and help them avoid those challenges.

Any questions that you submit to our support staff will be thoughtfully answered, typically within a 3 hour window. Each member of our support team is well versed in common scheduling challenges and can help provide insight on what you should do when these challenges arise.

Helpful Documentation

If you are more of a self-learner, we’ve got loads of documentation for how to setup your account and use all the different features. You can check it out here or from the help docs link from within the app.

Priority Phone Support

All of our TimeTap Plus accounts come with priority phone support. Our support line is open from 9am - 7pm US/Eastern. You can also schedule a support call with us if you’d rather set aside some time to talk.

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